How to Mark All as Read in Gmail Inbox

Blackball newsletters, marketing emails, and spam from your inbox forever. Automatically move emails from important contacts into a priority queue. Find old, unimportant emails, and batch delete them to complimentary upwardly space in your mailbox. A few Gmail filters are all you lot need.

There's a better way to deal with electronic mail.

Filters let you lot create rules for how Gmail handles incoming e-mail. These rules tell Gmail how to manage your email for you, letting you automate the procedure of organizing your inbox. Here'south everything you need to know virtually Gmail filters and the most helpful filters to fix now.

• How to Create a Filter in Gmail

• How to Edit and Delete Gmail Filters

• How to Create Precise Filters with Operators

• Filter 1: Automatically Delete Marketing Emails

• Filter 2: Automatically Annal Marketing Emails

• Filter 3: Automatically Label Marketing Emails

• Filter 4: Move, Archive, or Delete Specific Emails

• Filter 5: Create Multiple Inboxes for Different Accounts

• Filter half-dozen: Automatically Empty Your Spam Folder

• Filter vii: Build a To-Do Queue

• How to Use Filters to Delete Old Emails

How to Create a Filter in Gmail

There are a few dissimilar ways to create filters in Gmail:

Yous can create a filter by clicking the down pointer in Gmail'due south search box:

Or create a new filter in Gmail's settings by clicking the gear icon, choosing "Settings," selecting the "Filters and Blocked Addresses" tab, and clicking the "Create a new filter" link.

Create a filter from a specific email by opening the email, clicking the "More" button, and selecting "Filter messages similar these."

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Whichever style you go to the filter creation class, at that place are multiple options for choosing filter criteria:

1. From: Filter emails sent from a specific electronic mail address.

2. To: Filter emails sent to a specific email address.

3. Bailiwick: Filter emails that use a specific subject line.

4. Has the words: Filter emails that comprise specified keywords.

5. Doesn't accept: Filter emails that don't comprise specified keywords.

6. Has attachment: Filter emails that include an zipper.

7. Don't include chats: Ignore Hangouts chats when applying filters.

8. Size: Filter emails larger or smaller than a specific size.

If yous used the "More" option while in a specific electronic mail to open the filter creation card, Gmail automatically fills in the from email address for you:

Subsequently selecting the criteria for your filter, click the "Create filter with this search" link to specify what Gmail does with emails that friction match this filter:

1. Skip the inbox: Archive the email so it doesn't appear in your inbox.

2. Marker as read: Accept the email appear in your inbox every bit an already-read detail.

3. Star it: Automatically star the e-mail.

4. Apply the label: Apply a specific label to the electronic mail.

5. Frontwards it to: Automatically forward the email to a different email accost.

6. Delete it: Ship the email to the trash.

7. Never send it to Spam: Preclude Gmail from tagging the email as spam.

8. Always mark it equally important: Automatically tag filtered emails every bit important.

9. Never mark as important: Tell Gmail non to tag filtered emails as important.

10. Categorize every bit: Automatically categorize filtered emails.

11. Also utilise filter to matching conversations: Automatically applies the selected weather to every electronic mail in your account (new, archived, and deleted) that match the selected filter criteria.

How to Edit and Delete Gmail Filters

If your filters aren't applying correctly or if yous no longer need a filter y'all created, information technology's like shooting fish in a barrel to edit or delete Gmail filters:

1. Click the gear icon.

2. Cull "Settings."

3. Select the "Filters and Blocked Addresses" tab.

4. Find the filter you desire to edit/delete.

5. Click the "edit" link to update filter criteria and behavior, or click the "delete" link to delete it.

7 Means to Organize Your E-mail Using Gmail Filters

Earlier nosotros jump into the dissimilar means you can use Gmail filters, let's review the different types of operators that Google recognizes. Use these to create more powerful and precise filters:

Operator	Function	Example	Use
OR	The ` OR ` operator tells Gmail to filter on either one matter or another.	unsubscribe OR browser	Filter emails with either the word * unsubscribe * or the word * browser * .
-	The minus sign ( ` - ` ) operator tells Gmail to exclude a specific item from the filter.	-contact@zapier.com	Don't filter whatsoever emails that come from the address contact@zapier.com.
" "	Surrounding text in quotation marks tells Gmail to look for an exact match of the text.	"View in browser"	Filter emails that use the exact phrase * view in browser * .
( )	Surrounding items with parenthesis tells Gmail to grouping those items together.	-(contact@zapier.com OR support@zapier.com)	Don't filter any emails from either contact@zapier.com or back up@zapier.com.
*	An asterisk is a wildcard symbol that tells Gmail that it doesn't thing what text appears there.	- * @zapier.com	Don't filter emails that come from any address on the Zapier domain.

Nosotros'll provide more guidance on using operators while creating filters in the examples beneath.

With that in mind, we're ready to start creating filters in Gmail. Here are some of our favorites.

Note that virtually of the examples below are based on newsletters and marketing emails, but if you lot conform the words or phrases you use for your filters, you lot tin can use the steps beneath to manage any kind of recurring emails you might become, such as receipts from Amazon, bills from your utility company, or those "Fwd:" emails your well-intentioned family unit members go on sending you.

1. Automatically delete all newsletters and marketing emails

Unsubscribing from every newsletter and marketing e-mail that arrives in your inbox manually is an ballsy waste product of time when y'all can get Gmail to do it for you automatically.

This filter tells Gmail to ship those messages to the trash, past watching for the word "unsubscribe" in the torso of the email:

1. Click the downwards arrow in Gmail'southward search bar to open the create filter form.

2. In the "Has the words" field, type unsubscribe.

3. Click the "Create filter with this search" link.

4. Check the box next to "Delete information technology."

5. Click the "Create filter" button.

Now, any email that contains the give-and-take unsubscribe—which volition embrace the majority of the newsletters and marketing emails y'all receive—will exist automatically sent to your trash folder.

If you notice that this filter isn't catching everything, expand it to include other words that are ordinarily found in newsletters and marketing emails. Open your filter to edit it, and add all of the words you want to filter on, separating each with the OR operator.

unsubscribe OR "view in browser" OR "view as a web page" OR "privacy policy" OR "click here" OR "view online" OR "update your preferences" OR "opt out" OR "manage your account"

Open up any newsletter or marketing email that makes it past your filter and look for keywords and phrases that are rarely used in other types of emails. When yous observe one, add information technology to your filter.

Caution: Gmail will automatically delete every electronic mail that uses one of the keywords or phrases in your filter. Yous but accept 30 days to recover deleted items from the trash before they're permanently deleted. If you think the filter might grab a personal email, brand sure to skim through your deleted items at to the lowest degree once a month, or consider using the archiving method described in the adjacent example.

2. Automatically archive all newsletters and marketing emails

Car-archiving newsletters and marketing emails works well if you lot're agape that you'll unintentionally delete something important, simply my personal favorite use case for this filter is for companies that occasionally ship promo codes.

Here'south an case: I don't need a notification in my inbox every time Kohl's has a sale. Merely if I have Kohl's marketing emails in my annal, I can search through the marketing emails I've recently received earlier I start shopping to run into if whatever included a coupon lawmaking.

To create a filter that automatically archives newsletters and marketing emails:

1. Click the down pointer in Gmail'due south search bar.

2. In the "Has the words" field, type unsubscribe (or apply operators to include additional terms).

3. Click the "Create filter with this search" link.

4. Check the box next to "Skip the inbox (Archive it)."

5. Click the "Create filter" button.

This filter sends all emails that include the word unsubscribe to your "All Mail" folder. While y'all won't meet the emails in your inbox, y'all'll ever have admission to them in your archive.

3. Move all newsletters and marketing emails to a specific location

If y'all desire to read the marketing emails and newsletters yous receive, but only don't want them clogging up your inbox, create a filter that automatically sends those emails to a to-practise location. If y'all don't already have a to-do location in Gmail, create a new label:

In your Gmail sidebar, expand the menu and scroll downwards until yous run across the "Create new characterization" link. Click the link.

And then enter a proper name for your new label, and click "Create."

Gmail labels part like folders in Outlook and other email programs. Utilise them to sort emails into meaningful groupings.

Once yous have a label for newsletters and marketing emails, create your filter:

1. Click the down pointer in Gmail'due south search bar.

2. In the "Has the words" field, blazon unsubscribe (or use operators to include additional terms).

3. Click the "Create filter with this search" link.

4. Check the box adjacent to "Skip the inbox (Archive it)."

5. Bank check the box adjacent to "Apply the characterization," and use the dropdown to select the label y'all created in the last step.

Now Gmail will automatically motility all emails that contain the give-and-take unsubscribe to the characterization you selected. They won't announced in your inbox, merely they'll appear as unread in your new label for review when yous have fourth dimension.

iv. Delete, archive, or motility emails from specific senders

The three examples above bear witness how to apply filters to batch delete, archive, or move emails, but what if you only want to apply those filters to specific types of emails or to emails from specific senders? In that location are a few ways to create more than precise filters in Gmail.

1. Filter past email accost: If you want to automatically delete, archive, or characterization emails from i specific sender, type that sender's email address into the "From" field of the create characterization form, then select the appropriate action for the filter (delete, archive, or label).

ii. Filter past e-mail domain: If y'all want to automatically delete, annal, or label emails for all senders from a specific domain/company, type an asterisk earlier the @ symbol (ex: *@zapier.com) to tell Gmail to apply the filter to all emails received from accounts on that domain.

3. Exclude certain senders from mass filters: If y'all desire to automatically delete almost marketing emails simply still want to receive them from 1 specific company, use the exclude operator to tell Gmail not to apply the filter to emails from that address/company/domain. Type the following into the "From" field of the create filter grade, even if you're too filtering on keywords, subject, or another criteria: -(*@domain.com).

five. Create separate inboxes for different e-mail accounts

If you manage multiple email accounts from a central business relationship and desire emails sent to each accost to appear in separate inboxes:

1. Create a label for each business relationship.

2. Open the create filter course.

3. Type the email accost for your first account into the "To" field.

4. Click "Create filter with this search."

5. Check the boxes next to "Skip the inbox (Archive it), and "Utilise the label," and select the appropriate characterization from the dropdown.

6. Click the "Create filter" push.

7. Echo these steps for each additional account.

This moves emails from your inbox to individual queues that mimic account-specific inboxes.

This filter is also helpful if you're trying to retire an old e-mail accost and want to be able to run into speedily where y'all yet need to update your email address.

6. Automatically empty your spam folder

Tired of spam emails piling up in your spam folder? Use this filter to automatically and permanently delete every email Gmail identifies as spam as soon as it arrives in your account:

1. Click the downwards arrow in Gmail's search bar.

2. In the "Has the words" field, type is:spam.

3. Click the "Create filter with this search" link.

4. Click the "OK" push in the "Confirm creating filter" modal.

5. Check the box next to "Delete it."

6. Click "Create filter."

Caution: Though it happens rarely, Google will sometimes misidentify a legitimate email as spam. Past setting this filter, y'all will take no way to sort through your spam folder to brand sure naught of import landed there.

seven. Build a to-do queue

I write a lot well-nigh productivity apps and tools, just when it comes downwardly to it, my favorite place to keep a to-do list is my inbox. If there'due south 1 manner to guarantee that I won't forget to do something, it'due south to electronic mail myself a reminder the second I think virtually it.

Because I only e'er email myself reminders of things I need to practise—or ship myself links to articles I desire to read—I have a filter that automatically tags emails that I transport myself with my to-practise label. Here's how to ready information technology up:

1. Create a to-do characterization, if you lot don't accept ane already.

2. Click the downward pointer in Gmail'south search bar.

3. In the "From" field, type your email accost.

4. Click the "Create filter with this search" link.

5. Check the box next to "Skip the inbox (Annal it)."

6. Check the box next to "Utilize the label," and utilise the dropdown to select your to-do label.

You tin can also use this filter for emails other people send yous—your boss, a customer, an editor, etc.—that always include tasks you need to complete. Merely substitute your email for theirs in the "To" field of the create characterization form, or use the OR operator to have Gmail automatically label incoming emails from any listed address (for instance, "myemail@gmail.com OR dominate@gmail.com").

If you prefer to manage your to-do list in a specific project management tool, combine this filter with ane of the post-obit workflows from Zapier to have your labeled Gmail emails automatically converted to tasks in your preferred productivity tool:

How to Utilize Filters to Delete Old Emails

One terminal helpful characteristic of Gmail filters lets you conduct a search with any filter criteria yous create and automatically delete all archived emails that match that filter. This helps when y'all're running out of space in your mailbox and demand to delete things you no longer need.

Say you've been automatically archiving newsletters and marketing emails, but now you want to delete all of them to free up space in your account:

1. Click the gear icon.

2. Choose "Settings."

3. Select the "Filters and Blocked Addresses" tab.

4. Click the "edit" link next to your newsletter filter.

5. Click "Continue" on the create filter form without changing any of the filter criteria.

6. Uncheck the "Skip the inbox (Archive it)" box.

7. Cheque the "Delete it" box.

8. Check the box next to "Also apply filter to # matching conversations."

9. Click "Update filter."

This automatically deletes all of the archived emails that were previously caught past your newsletter filter, which should free up a lot of infinite in your mailbox.

Once Gmail finishes the deleting procedure, just edit your filter over again to ready it dorsum to archiving the emails. Repeat the process any time you need to complimentary upward space in your business relationship.

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Without Gmail filters, you're micro-managing your electronic mail, and where's the fun in that? Once you've prepare these filters, you can come back every day to a cleaner, more streamlined inbox.

Keep Reading:

• A Guide to Optimizing Gmail: 30 of the Best E-mail Tips, Tricks, and Hacks

• The 25+ Best Gmail Add-ons, Labs, and Apps - Zapier

• How to Get to Inbox Zip and Manage Your Email - Zapier

Title photograph past gabrielle_cc via Pixabay .

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Source: https://zapier.com/blog/gmail-filters/

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